EU eDeclaration Portal: Standardized Posted Workers Notifications across Europe

Standardized EU Notification for Posted Workers

Until now, employers posting workers to other EU countries were required to register via each country's national portals—often in the local language, with differing requirements and complex administrative procedures. This frequently led to compliance issues, missed deadlines, and penalties.

The new EU eDeclaration Portal, scheduled for rollout in mid-2025, will serve as a centralized platform for mandatory EU notifications under the Posted Workers Directive (PWD). All posting obligations will be handled digitally in a standardized format, covering the following data:

• Name and identity of the posted worker
• Host country, duration, and nature of the assignment
• Proof of wage and social security coverage
• On-site contact person and responsible employer
  
  

Benefits for Companies Posting Workers within the EU

The unified PWD notification process brings several key advantages for employers:

• Legal certainty through clear compliance with the EU Posted Workers Directive
• Reduced administrative burden thanks to centralized access
• Elimination of national portals and language-related challenges
• Faster digital submission of posting declarations

This is particularly beneficial for sectors such as construction, healthcare, logistics, and IT, where cross-border employee deployment is a routine part of operations.

Timeline and Implementation

The portal is set to go live in the second half of 2025. In the initial phase, employers will be able to submit voluntary notifications, with mandatory use phased in starting 2026. EU Member States will be expected to either integrate or replace their current systems with the new portal.

premote Automates the PWD Notification Process

The digitalization of posting requirements opens up new opportunities for process automation—this is where premote comes in. As a leading platform for travel and posting compliance, premote helps companies meet all obligations under the EU Posted Workers Directive efficiently and securely.

Key Benefits of using premote:

• Fully automated EU notifications, including all PWD-relevant data
• Smart matching with destination country’s legal requirements
• Direct digital transmission to national or EU-level platforms
• Legally compliant storage of all submissions and documentation
• Seamless integration with HR systems, travel platforms, and tools like Personio, TravelPerk, Workday, and SAP
  
  

premote will be among the first providers to integrate with the new EU Posting Portal, enabling companies to carry out compliant and fully automated notifications from day one – with zero manual input.

Conclusion

The upcoming EU eDeclaration Portal will make cross-border workforce deployment easier, more transparent, and legally secure. Companies that adopt digital solutions like premote early will gain a clear competitive advantage in managing international compliance efficiently.

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The information provided on this website does not constitute legal advice and is not intended to address any legal issues or problems that may arise in individual cases. The information on this website is of a general nature and is provided for informational purposes only. If you need legal advice for your individual situation, you should seek the advice of a qualified attorney.